My Project
You can define the required status to your answer whether it is sufficient, whether it needs improvement, or whether it is simply not applicable.
The Foqal Compliance module provides the possibility to add an answer to each individual criterion in the format of a textual description and/or proofs (e.g. all types of documents, URL links to external websites or pages from your very own document management system).
You can see in color the questions still not answered. The completeness status of your project is being updated automatically while answering the questions.
An overview of progress (e.g. charts and diagrams) can be generated at each point in time and shortcomings can be addressed following an action plan. An improvement action plan (per category) can be easily compiled in the software and, furthermore, priority levels can be assigned (using a tick box system).
Self-evaluation
The Foqal Compliance module provides the user the possibility to implement a digital self-evaluation including corresponding time stamps and all related sources securely stored.
Each time a self-evaluation phase is finished, the results will be ‘frozen’ and stored, giving the user the opportunity to follow-up on trends (i.e. comparing to previous self-evaluation or internal audit results). All pages (including URLs) are kept in the original version corresponding to the time of the self-audit.
On-time alerts are set to remind you when is your next self-evaluation due and a pre-filled self-evaluation is immediately ready for your validation.
Reporting
The Foqal Compliance module has the ability to automatically generate reports showing the individual response for each question, the progress while evaluating (overall and at specified levels), the different improvement action plans and predefined analytics. Each report is configured according to the specific criteria of the respective standard that is being implemented.
Improvements
The Foqal Compliance module offers the possibility to identify improvements on a question or chapter level and to follow up on them. The tool also allows to assign (standard-specific) levels of priority (e.g., crucial, important, and not important) giving the user insights on what to do by when.
The improvements management dashboard is available with easy tracking (priority, period, methodology…) and safely stored and ready to visualize proofs.
Gap Analysis
Quality, accreditation, certification or legal obligation standards are regularly renewed and adapted to most recent state-of-the-art. The gap analysis between the old and new versions of such standards could not be easier than with the Foqal Compliance module. Using a button to simply convert the old answers to the new format, the already covered topics are still appearing as “evaluated”, but more importantly, the new (still unanswered) criteria are coloured in red. Your efforts can immediately be directed towards the new missing gaps instead of checking the differences between versions and setting up a plan on how to start.
